Privacy Policy

The International Tamil Engineers Forum values the privacy of its members, volunteers, visitors, and event participants. This policy explains how the Forum collects, uses, protects, and manages information through this website and the wider Forum services.

1. Information we collect

The Forum may collect the following categories of information:

• Personal information — name, email address, phone number, address, membership details, event registration details.
• Technical information — IP address, browser information, device type, website usage logs.
• Community participation — volunteer registrations, event attendance, programme applications, survey responses, community feedback.

2. How we use information

Information is used to:

• Manage memberships, applications, and registrations.
• Organise events, programmes, and chapter activities.
• Communicate announcements, updates, and time-sensitive notices.
• Improve website functionality and user experience.
• Process donations and payments where applicable.
• Respond to inquiries and support requests.
• Maintain security and prevent misuse.

3. Event communications

Members who register for events or programmes may receive confirmation emails, schedule updates, important event notifications, and community announcements. Users may opt out of non-essential communications at any time via their member dashboard.

4. Photographs & media

Photographs and videos from public Forum events may be used for community updates, promotional materials, social media posts, and reports. The Forum aims to use media respectfully and appropriately, and members can raise specific concerns through the Contact page.

5. Cookies & analytics

This website may use cookies, analytics tools, session tracking, and performance monitoring technologies to improve the user experience and the performance of the site. Users may disable cookies through their browser settings; some features may not function fully if cookies are disabled.

6. Data sharing

The Forum does not sell personal information. Information may be shared with trusted service providers only when necessary for payment processing, website hosting, event management, email communications, or to comply with legal obligations.

7. Data security

The Forum implements reasonable security measures to protect information — secure hosting, access controls, authentication protections, and data monitoring. No online system can guarantee absolute security; users are encouraged to maintain strong passwords and protect their account credentials.

8. Data retention

Information is retained only as long as necessary for community operations, legal compliance, event administration, and membership management. Data is securely deleted when it is no longer required.

9. Your rights

Depending on the laws of your jurisdiction, you may have the right to:

• Access the personal information the Forum holds about you.
• Correct inaccurate or outdated data.
• Request deletion of your data.
• Withdraw consent for non-essential communications.
• Export your data (the member portal provides a self-service data export option).

Requests can be submitted through the Contact page or, for members, through the member dashboard.

10. Children's privacy

Some community activities may involve minors. Where required, parental or guardian consent will be requested for participation, registrations, or media involving children.

11. Updates to this policy

This Privacy Policy may be updated periodically to reflect operational, technical, or legal changes. Updated versions will be posted on this page and take effect from the date of publication.

12. Contact

For privacy-related questions or requests, please reach out via the Contact page.